Entering invoices & payment in Xero

 How to book invoice there are two ways:

Step#1 Go to the + sign and click the invoice option. 

OR

Step#2 We can also other option such as go to business tab and select the invoice option.

Step #3

when clicked invoice option an interface will popup. just an example is given below. In this interface we can see multiple functions available. We can add new invoice, import or export existing list of invoices, approve or pay when due date comes. Number of uses in one interface. 

Step#4

There are many other options in new invoice. we can add new invoice or repeat it. We can also add them into groups also. One more interesting thing is there is also a reminder option we can set it for urgent or important invoice payment. It will help us to remind and pay our utilities or liabilities on time. 

Step#5 The interface on invoice is like this as given sample below. This is indicating how many transactions are we have, item number, quantity, description per unit price, how much payment is due against specific service/product and what is due date and total amount of liabilities. We can e-mail this invoice to vendor or authorities and take print also. 

Preview of Invoice is this type 

We can also delete invoice also 

These are the simple and easy steps to create, edit and delete invoices in Xero bookkeeping.

Creating/Editing item listing and reports review in Xero

 All those products or services which we are offer for the sake of business we add them into item listing.

Step#1 

Go to the Business tab and select the product and services category. 

Step#2 

Simply click on new item. after this a new interface will appear and you have to putt the relevant data in it. Assign item code and add other information and save it.

Step#3 

We can review the reports by this way as shows in given figure.

Step#4

We can custom any report by star mark when ever we need it we can use them rather then to search into in all reports. We can also Publish the reports when these reports are final. Also we can delete them these reports will move into Archives. 

These are the steps and simple guidelines for item listing and reports review. 

Creating/editing Chart of Accounts in Xero

Initially in Xero when we edit our entity profile, it gives auto-build some accounts populates according to nature of business. We can edit it later according to our business needs.

Step#1 On Accounting tab go to the advance and clicks the chart of accounts option.

Step#2

We can add new account. We can also delete any account but again Xero will not permanently delete it but that account will move into archive. We can add our bank account here. we can import or export files and we can get the print of these accounts all possible options are given and we can use.

Some accounts which are build-in by the software we can not delete them because these are core accounts on which accounting system is based. A lock sign is appears with these accounts as shows in below example.  

Creating/editing Customer & Vendors In Xero

 In Xero when we want to add contact it has a separate tab is available.

Here are the following steps how we can add any contact in Xero. 

Step#1

Step#2 

When we create any contact it will not segregate either it is customer or vendor until we record any transaction either we offer services or hire services. purpose of the contact list is to update the list of persons or firms with whom we will interact for business purposes. So, it will equally treat as a contact before transaction. 

Step#3 

Add the necessary information of customer and save it. later on when the contact is generated you can edit it.

Step#4 We can add separately vender details and customers too. we can also import excel file from system to add number of customer/vendors for time saving. Similarly we can share list of our contacts by exporting tab. 

Step#4 

Xero never be deleted any contact. Lets say an old customer in our contact list and this list is become much long due to many other old customer with whom we are not dealing from long period of time. Or sometimes we omitted and creates wrong contact.  These are useless for this time we can merge all of them and send into archive.

We can also create special group of contacts for example we have a group of customers/vendor of similar company just sake of identification and simplicity we treat as a group and we can go into group we will find similar customers/vendor in that group. We will not waste time for searching out in all contacts.

Creating a group have many benefits like, we can check sales pattern, send e-mails and it build automatically for data base for further uses.

These are simple steps by which we can create contacts. 

Xero Bookkeeping Online Part1

Xero is cloud based accounting software which is used for bookkeeping in small and medium size firms.

In this blog I will guide you about perfectly clear and step by step instructions and how to navigate each part of Xero. This blog will help you and teach you about every common transaction type that can be entered into Xero. I will also show the whole process of manage and customize the most important reports in Xero.

This blog will help in a way you will be able how to record entries in Xero. So get in touch and seek to next blog and explore the details with step by step. 

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How to create item listing in Quick Books?

 It is very simple way to add item in your list by following these steps which are given below: 

Step#1 select the sales tab. Next press the products and suppliers.

Step#2 Press the new tab to add new product. or you can edit existing product description in given list. 

Step#3 A new interface will appear chose best one which is suit able according to your nature of business.

Step#4