As I Think

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Entering sales Receipts and Customize Reports in Xero

When customer directly approach to our outlet/office and want to get services/ product/ inventory. We deliver it. How to receive the payment of this transaction. It has procedure which is given below.

Step#1

Follow the steps and select the given option.

Step#2

when we follow the steps and selected option. After that an interface will appear at there it will ask how to receive amount via bank account or on hand. If you are going to get money by hand then you must create any account in Chart of Accounts. Otherwise you can get through bank account.

From bank account when you chose that mean an interface will appear. Put the details and save it.

Reports Customization

Xero give us facility to customize the reports. the benefit of report customization is you can easily and quickly get the report when you are working.

The following simple ways by which we can organize and customize the reports.

Step#1

Go to the Accounting tab and Select the reports option.

Step#2

In all reports summary there are number of reports. select any one for example we chose balance sheet. An interface will appear. In which chose the financial year, comparison of report of how many period do you want. If your business activities are new then select none. Finally select the accounting bases. We follow the GAAP in Xero so we will select accrual. In last bottom right corner an option of save and customize. Select this and go back to reports and check in customize reports.

Step#3

You can get easily access to your reports also here.

Receiving Payment in Xero

It is very simple way to receive payment against any product/service. Below the sample adress how we can receive the payment.

Step#1

Step#2

when click on invoice option. This interface will appear front of us. I mentioned awaiting payments these are our payments received which are due.

Step#3

In all awaiting list just click any client and you will get the whole information about client such as item code, description of product/service, quantity, account, pricing and so on. Looking below there is a receive payment option. Select the payment date, method( account, petty cash) and reference of payment. Add the payment and you will get the green notification about payment receive.

Entering invoices & payment in Xero

How to book invoice there are two ways:

Step#1 Go to the + sign and click the invoice option.

Step#2 We can also other option such as go to business tab and select the invoice option.

Step #3

when clicked invoice option an interface will popup. just an example is given below. In this interface we can see multiple functions available. We can add new invoice, import or export existing list of invoices, approve or pay when due date comes. Number of uses in one interface.

Step#4

There are many other options in new invoice. we can add new invoice or repeat it. We can also add them into groups also. One more interesting thing is there is also a reminder option we can set it for urgent or important invoice payment. It will help us to remind and pay our utilities or liabilities on time.

Step#5 The interface on invoice is like this as given sample below. This is indicating how many transactions are we have, item number, quantity, description per unit price, how much payment is due against specific service/product and what is due date and total amount of liabilities. We can e-mail this invoice to vendor or authorities and take print also.

Preview of Invoice is this type

We can also delete invoice also

These are the simple and easy steps to create, edit and delete invoices in Xero bookkeeping.

Creating/Editing item listing and reports review in Xero

All those products or services which we are offer for the sake of business we add them into item listing.

Step#1

Go to the Business tab and select the product and services category.

Step#2

Simply click on new item. after this a new interface will appear and you have to putt the relevant data in it. Assign item code and add other information and save it.

Step#3

We can review the reports by this way as shows in given figure.

Step#4

We can custom any report by star mark when ever we need it we can use them rather then to search into in all reports. We can also Publish the reports when these reports are final. Also we can delete them these reports will move into Archives.

These are the steps and simple guidelines for item listing and reports review.